Department: Event Operation & Logistics Management
Position: Event Planning and On-site Support Coordinator
Description:
The Sino-American Pharmaceutical Professionals Association (SAPA) Event Operation & Logistics Management team is seeking an Event Planning and On-Site Support Coordinator to provide support of pre-event planning and on-site event activities to ensure a smooth operation before and during the event. This position will require collaboration across multiple Internal Stakeholders including IT/Web, Communication, Finance, Fundraising, Membership and Event Integration Project Management.
Responsibilities include, but are not limited to:
- Assist with pre-event tasks including event planning and preparation, materials pickup, and purchase if applicable.
- Assist on the event day for set-up, guest assistance and registration, logistics, and clean up, etc. Works closely with internal stakeholders to ensure the event proceeds smoothly and efficiently
- Coordinate with Venue Event Manager to ensure that the venue layout is appropriate for the type of event being held
- Coordinate with Internal Stakeholders to find out their needs and keep them up to date on the progress of the planning process for the event
- Ability to handle any arising issues and troubleshoot any ad-hoc activities on the event day
- Responsible for other Event Operation & Logistics related activities
Requirements:
- Eligible candidate must be an active SAPA member
- Event planning experience strongly preferred
- Able to multitask and solve problems
- Outstanding organizational skills and attention to details
- Able to work independently as well as part of a team
- Be available to attend the events in-person
Time Commitments:
Pre-event Commitment:
- Pre-event work varies by event (approx. 1-3 hours per week for a period of 1 -2 months)
During Event Commitment:
- Minimum 1 full day commitment
- Can be divided among multiple volunteers for the duration of the event
Benefits:
- Network with organizing committee and expand your professional networks
- To enhance your interpersonal and leadership skills
- To advance career development with priority access to SAPA job postings
- To learn, grow, and excel in your careers